5.6  Medical Assessment Of Employees

Policy

The Treasury Board Secretariat may, on the recommendation of the employing authority, or on its own initiative, require that an employee leave the workplace and / or not return until an appropriate medical assessment or report has been obtained from an employee’s medical practitioner or conducted through a mandatory physical and / or psychiatric examination at the request of the employing authority.


Questions And Answers

  1. What types of circumstances could result in an employee being required to leave the workplace and not return until an appropriate medical assessment has been conducted?
  2. What is an appropriate medical assessment?
  3. What types of circumstances would result in an employee being required to undergo a Mandatory Physical / Psychiatric examination?
  4. Who pays the costs of an appropriate medical assessment?
  5. What is the process followed in determining whether or not to proceed with a Mandatory Physical / Psychiatric examination?
  6. Can an employee decline to attend a Mandatory Physical / Psychiatric examination?
  7. What compensation is paid to an employee while obtaining an appropriate medical assessment?
  8. What procedure is followed when an appropriate medical assessment has been obtained?
  9. How is the Personal Health Information Act (PHIA) observed and the personal health information protected?
  10. Is an employee entitled to a copy of the medical report received by the independent medical provider?

Questions And Answers

1.  What types of circumstances could result in an employee being required to leave the workplace and not return until an appropriate medical assessment has been conducted?

Note: The following circumstances may include one or more of the following;

2.  What is an appropriate medical assessment?

An appropriate medical assessment may include one or more of the following;

3.   What types of circumstances would result in an employee being required to undergo a Mandatory Physical / Psychiatric examination?

In general, a Mandatory Medical Examination may be required where the employing authority has concerns regarding an employee’s health status and / or the medical documentation provided by the employee’s physician regarding health status and attempts to adequately clarify this medical information has not been satisfactory. This may include the following situations;

4.   Who pays the costs of an appropriate medical assessment?

Any costs associated with obtaining an appropriate medical assessment is the responsibility of the employee with the exception of a direct request made to the medical practitioner by the employer or a Mandatory Physical / Psychiatric examination which would both be the sole responsibility of the employer.

The authority for approving and arranging Mandatory Medical / Psychiatric examinations has been delegated to the Director, Compensation Services and the Disability Management Coordinator, Treasury Board Secretariat.

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5.  What is the process followed in determining whether or not to proceed with a Mandatory Physical / Psychiatric examination?

6.   Can an employee decline to attend a Mandatory Physical / Psychiatric examination?

No. The employee is expected to attend and participate in a Mandatory Physical / Psychiatric examination as requested unless there is an exceptional circumstance that prevents the employee from attending as scheduled. (e.g. Compassionate Leave). In such cases, the appointment will be rescheduled as soon as possible.

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Labour Relations – Treasury Board Secretariat should be consulted in the circumstance of an employee refusing to attend and participate in a mandatory medical examination.

7.   What compensation is paid to an employee while obtaining an appropriate medical assessment?

The use of sick leave may be authorized for the employee while obtaining an appropriate medical assessment provided that sick leave credits are available.

8.   What procedure is followed when an appropriate medical assessment has been obtained?

9.   How is the Personal Health Information Act (PHIA) observed and the personal health information protected?

All medical information obtained as a result of an appropriate medical assessment is received and securely kept in the employee file located in Human Resource Services.

All medical reports obtained as a result of a Mandatory Physical / Psychiatric
examination is received and securely stored by the Disability Management Coordinator. The employing authority is usually only provided with a written summary of the medical report exclusive of any specific medical diagnosis.
No medical information is obtained or released without the expressed written consent of the employee.

10.   Is an employee entitled to a copy of the medical report received by the independent medical provider?

Yes. The employee is entitled to receive one copy of the received medical report upon specific request to the Disability Management Coordinator.

A copy of the original medical report may also be provided to an employee’s medical practitioner if treatment recommendations have been made.


Authority

Reviewed: April 11, 2007


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