Home-Based Child Care Licensing Process Flow Chart

PDF version of flow chart

STAGE 1: Starting the Licensing Process

After reading about the process for becoming a licensed home-based child care provider, I am now ready to apply. To sign up for the next information session, or If I still want more information, I can call Child Care Information Services at 204-945-0776 or toll free at 1-888-213-4754 or email cdcinfo@gov.mb.ca.

Here is a checklist that I can use to organize and keep track of the documents required for my Licensing Application Package:

• A complete licence application
• A complete Record of Child Care Residents for Licensed Family/Group Child Care Homes for each resident
• Background checks for each applicable resident
  • Original results of the Criminal Record Check with a vulnerable sector search
• Criminal History Self Disclosure Statement and Information Release Consent
• Complete and submit two reference checks
  The two references must be individuals who have observed you caring for children and they must be provided by someone other than relatives.

I need to submit the documents above to:
Early Learning and Child Care
210-114 Garry Street
Winnipeg MB
R3C 4V4

As part of the background checks listed above, all applicable residents in my home must also complete the:

• Child Abuse Registry Check and Prior Contact Check

I will obtain the Child Abuse Registry Check and Prior Contact Check forms from Early Learning and Child Care by requesting them to be sent to me via mail. Call Child Care Information Services at 204-945-0776 or 1-888-213-4754 toll-free or e-mail cdcinfo@gov.mb.ca

Do not submit the Child Abuse Registry Check and the Prior Contact Check forms to Early Learning and Child Care with the rest of the licensing application package. You must submit these forms by mail or in person to:

Child Abuse Registry Unit
1st Floor-777 Portage Avenue
Winnipeg, Manitoba
R3G 0N3
Office hours: 8:30 to 4:30 am, Monday to Friday

If I am submitting these forms in person, I must present two pieces of valid, government-issued identification.

If I am submitting these forms by mail, I must send two photocopied pieces of valid, government-issued identification that are signed and dated by a Commissioner for Oaths, a Notary Public, or a professional who witnessed my signature and saw the original identification. My witness must also provide contact information, including their occupation or designation, place of employment, address and a daytime telephone number where they can be reached.

There is a fee to process the Child Abuse Registry Check for the applicant(s)/licensee(s). Other unpaid residents in the home will have the fee waived. There is no fee for the Prior Contact Check.

Note: The results from the Child Abuse Registry Check and the Prior Contact Check will be sent directly to Early Learning and Child Care from the Child Abuse Registry.

NOTE: Early Learning and Child Care can only proceed with processing your Licensing Application Package once all of these documents are received.

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STAGE 2: Assessment and Licensing 

After I have submitted my Licensing Application Package which includes the completed licence application, record of child care residents/staff for licensed family/group child care homes, my two personal reference checks, and the background check original results, Early Learning and Child Care will assess my licensing application package.

When the Licensing Application Package has been approved by Early Learning and Child Care, I will receive notice of the first licensing inspection by Early Learning and Child Care staff to my home—this is when you are first assigned a Child Care Coordinator by ELCC.

At this inspection, I can expect:

• A basic health and safety check of my home
• Information and templates will be provided to help me through the licensing process, including: policy development, behavior management, program planning, safety planning, nutrition, and the legislated regulatory requirements of the Community Child Care Standards Act (C.C.S.M. c C158).

Throughout the licensing process, I will receive ongoing support from a child care coordinator.

• Observations of me engaged with children
• Completion of a personal assessment by the Child Care Coordinator. There are 13 competencies standards for home-based providers covered in the personal assessment that the Child Care Coordinator completes through observation.
• Completion of the Family Child Care Home Inspection Checklist or Group Child Care Home Inspection Checklist.

The licensing process can take a number of months to complete: What can I work on during the process?

• Review the Community Child Care Standards Act (C.C.S.M. c. C158) on Child Care Regulation
• Read the Best Practices Licensing Manual for Family and Group Child Homes
• Read the Funding Policies and Procedures - Family Group Child Care Homes
• Review these resources from the Canada Revenue Agency: Using Your Home For Day Care and Daycare in your home - Canada.ca
• Start writing your policies and procedures
• Take a CPR/First Aid course
• Begin a 40 hour ECE course
• Attend a workshop

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After I Am Licensed

Ongoing supports will be provided to me in my career as a licensed home-based child care provider, including:

• regular monitoring inspections and contact with a child care coordinator from Early Learning and Child Care staff
• workshops
• mentorship
• resources
• networking
• Access Child Care Online