Recordkeeping Guidance

Under the Archives and Recordkeeping Act, the Government Records Office (GRO) promotes and supports good recordkeeping by developing guidance for government departments and agencies.

Nationally and internationally, a wide range of work is being undertaken to develop standards and best practices for recordkeeping. In particular, there is a recognized need for new strategies and tools to effectively manage electronic records. GRO is following these developments and advises government on accepted professional and industry standards, and their application in the Manitoba government. Please contact us for more information.

Document Date
Compass: Capacity Assessment Tool for Recordkeeping (PDF) March 2024
Creating and Capturing Records (PDF) March 2022
Deputy Minister Recordkeeping Responsibilities (PDF) April 2024
Determining Retention Periods (PDF) March 2022
Digitizing Records (PDF) July 2023
Digitizing Records, Appendix A Business Needs Analysis (PDF) June 2023
File Structures (PDF) July 2019
Functional Analysis for Records (PDF) February 2020
Glossary of Records and Information Management Terms (PDF) June 2023
Government Records Policy: Office Paper Shredders (PDF) October 2013
High-Risk/High-Value Records (PDF) December 2022
Identifying Government Records (PDF) November 2017
Managing Ministers' Office Records (PDF) August 2023
Managing Records to Mitigate Risk (PDF) November 2023
Microsoft 365 Teams: Recordkeeping Guidance (PDF) December 2022
Records Management Checklists for New and Exiting Employees (PDF) August 2023
Recordkeeping for Committees (PDF) January 2015
Recordkeeping Standards (PDF) December 2022
Recordkeeping Framework for Departments and Agencies: Policies and Requirements (PDF) March 2024
Records Schedules: What Managers Need to Know (PDF) August 2017
Records Scheduling: The Recommended Approach (PDF) August 2023
Recordkeeping Systems (PDF) December 2020
Text & Instant Messages (PDF) April 2020
Transitory Records (PDF) June 2018
Working Remotely and Recordkeeping Responsibilities (PDF) June 2020