Keystone Help: Emailing Descriptions and Viewing Archival Records

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8. Saving and Emailing Selected Descriptions

As you search the database, you may select descriptions that can then be sent to an e-mail account or saved as a file.

• Selecting and Saving Records
  
  
• Emailing Saved Results
  
  
• Saving Results to a File or Printing

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Selecting and Saving Records

You can select and save records in several ways:

1. On the search results page, select the records you wish to save by using the check boxes on the left hand side of the results. Click on the “Save Selected Records” button located at the top of the list.
   
   
2. On the search results page, click “Save all Records on this Page”.
   
   
3. When you are looking at a particular record, click “Save This Record” (at the top of the page).

Emailing Saved Results

To email saved results:

1. Click on “View Saved Results” (located at the top of the screen) to view the descriptions that you have saved.
   
   
2. Click on “Email Saved Results” to bring up an email form.
   
   
3. Fill in the email form as required. Required fields include:
   
   
   1. recipient email address
      
      
   2. a sending email address (default address provided but can be overwritten)
      
      
   3. a subject line (a default subject is provided but can be overwritten)
      
      
   4. message text (a default text is provides but can be overwritten)
      
      
4. Click “Email Saved File Now”.

Saving Results to a File or Printing

You may save your results as a file on your computer or print your saved results.

1. Click on “View saved Results” to view the descriptions that you have saved.
   
   
2. Click on “Print/Download Saved Results to File”.
   
   
3. Click as directed to bring up your file. From here you may save or print your file.

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